OPEN UNTIL FILLED

 

PRIMARY PURPOSE:
Follow established procedures to maintain and process accounting records according to standard accounting procedures to ensure the prompt and accurate payment of vendors.

 
QUALIFICATIONS:
       Minimum Education/Certification:

         High school diploma or equivalent

         Typing test >40 WPM required

 

       Special Knowledge/Skills:

         Knowledge of bookkeeping/accounting principles and practices

         Knowledge of basic payroll accounting and data processing systems

         Ability to use computer and software to develop spreadsheets and do word processing

         Proficient in keyboarding, 10-key numerical data entry, and file maintenance/scanning

         Ability to work with numbers in an accurate and rapid manner to meet established deadlines

         Ability to maintain accurate and auditable records

         Ability to interpret policies and procedures

         Excellent written and verbal communication, organizational and interpersonal skills

 

       Work Conditions:

         Tools/Equipment Used: Standard office equipment including personal computer and

         peripherals

         Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

         Motion: Repetitive hand motions including prolonged keyboarding & use of mouse; occasional

         reaching

         Lifting: Occasional lifting and carrying (less than 40 pounds)

         Environment: Work with frequent interruptions; must maintain professional demeanor under

         stress; must have problem solving skills; occasional prolonged or irregular hours

         Regular attendance is an essential function.

 

       Minimum Experience:

         2 years financial clerical experience, preferably in a public school.

 

MAJOR RESPONSIBILITIES AND DUTIES

  1. Verify, match and enter vendor invoices.
  2. Follow up on any vendor questions or discrepancies.
  3. Assist with accounts payable check cycles.
  4. Post, verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.
  5. Assist in balancing general ledger and subsidiary accounts.
  6. Reconcile bank accounts.
  7. Maintain W-9 file and accuracy of 1099 information.
  8. Compile, maintain, and electronically file all reports, records, and other documents as required.
  9. Receipt, deposit, or deliver deposit for all monies received in accounting.
  10. Assist with monthly and biweekly payroll processing.
  11. Update employee deduction and direct deposit data.
  12. Provide exceptional customer service via email, phone and in person.
  13. Maintain confidentiality of information.
  14. Follow district safety protocols and emergency procedures.
  15. Comply with policies established by federal and state laws and regulations, and local board policy.
  16. Perform other duties as assigned.